· 6 years ago · Jun 16, 2019, 06:34 AM
1#+TITLE: Constitution of "Tabletop Organization for Data Analysis"
2#+SUBTITLE: University of Nevada, Las Vegas
3#+OPTIONS: author:nil date:nil toc:t
4** Preamble
5We will use tabletop gaming to promote scientific literacy and data analytical skills.
6This organization hopes to create a community around tabletop games and data analysis that crosses disciplines.
7We hope to encourage intellectual diversity among members and for members to engage in their own inter-member projects.
8We hope to organize and support members at all levels of understanding.
9For these reasons, we create the Tabletop Organization for Data Analysis.
10
11* Article I - Name
12
13 This organization shall have the name “Tabletop Organization for Data Analysis”, herein referred to as “TODA”.
14* Article II - Purpose
15
16 TODA will serve the following purposes:
17
18 A) To encourage interdisciplinary research projects and networking;
19
20 B) To encourage science literacy through data analysis;
21
22 C) To use tabletop games as a familiar subject across disciplines in order to apply data analysis;
23
24 D) To provide people with supplementary data analysis experience for resumes and applications.
25
26* Article III - Authority
27
28** Section I - Registered Student Organization
29
30 TODA holds recognition as a Registered Student Organization of the University of Nevada, Las Vegas (RSO) and adheres to the policies as set forth by the /UNLV Student Conduct Code/, /UNLV Student Engagement and Diversity Policies and Procedures/, and /UNLV Registered Student Organization Handbook/.
31
32** Section II - Bylaws
33
34 This organization shall establish bylaws to govern administrative and procedural matters (such as time and location of meetings, etc.).
35 Bylaws shall not conflict with this constitution.
36 Bylaws may get adopted, amended, or temporarily suspended by a majority vote present at a TODA meeting where a quorum exists (advance notice is not required).
37
38* Article IV - Membership, Officers, and Organization
39
40** Section I - Membership
41
42*** Subsection I - Qualification
43
44**** Anti-discrimination Clause
45
46 All current students, faculty, and staff of the University of Nevada, Las Vegas (UNLV) as well as members of the community outside UNLV may obtain membership status, regardless of age, creed, race, color, sex, sexual orientation, gender identity, political affiliation, socioeconomic status, disability, national origin, or status as a veteran.
47
48**** Members
49
50 The Bylaws shall define the membership requirements.
51
52**** Membership Population
53
54 No less than ⅔ of TODA’s membership shall consist of UNLV students, faculty, or staff.
55 Non-UNLV membership slots will be considered as outline in the TODA Bylaws.
56
57*** Subsection II - Privileges and Responsibilities
58
59**** Privileges
60
61***** Definition of Privilege
62
63 Benefits afforded by TODA to TODA active members.
64
65**** Responsibilities
66
67***** Definition of Responsibility
68
69 Expectations and Duties that TODA Members have toward other TODA members, TODA, community members, and the community.
70
71***** Responsibilities
72
73 All TODA members and any person who is part of or related to TODA have responsibilities toward TODA members, TODA, community members, and the community.
74 TODA responsibilities are outlined in the TODA Bylaws.
75
76*** Subsection III - Code of Conduct
77
78 All members, non-members, or otherwise representing TODA in any capacity anymust abide by the Code of Conduct
79
80*** Subsection IV - Disciplinary Actions
81
82 All members, non-members, or otherwise representing TODA will be recommended for and be subject to Disciplinary Action as outlined in the Bylaws.
83
84** Section II - Officers
85
86
87*** Subsection I - General Qualifications for Positions
88
89 The absolute minimum of officer will equal 5.
90 As the group grows, the minimum officers will grow proportionally.
91 For membership up to the size of 100, this proportion will be at least 10%.
92 After 100, this proportion will equal 5% plus 5 positions.
93 People in primary officer positions must have active status and UNLV student status.
94 Candidates must also have at least 1 semester in TODA or have founded the club.
95
96*** Subsection II - Positions
97
98**** Primary Officer Positions
99
100 Primary officer positions have elected position status.
101 Primary officer positions will have the chair registered with UNLV’s OED.
102 All primary officer chairs must follow the election procedure elections to have the chair filled.
103 The privileges and responsibilities of primary officers have description in the TODA bylaws.
104
105**** Secondary Officer Positions
106
107 Secondary officer positions have appointed or elected status, with the exception of the Past President position.
108 Secondary officer positions will register with UNLV’s OED.
109 A primary officer may appoint someone to a secondary officer chair, or the primary officers may open any secondary officer chairs to the election process.
110 The TODA bylaws will describe privileges and responsibilities of secondary officers.
111
112**** Honorary Officer Positions
113
114 TODA shall have a President, Membership Vice President, Public Relations Vice President, Secretary, Treasurer, Director of Marketing, and Sergeant at Arms as the seven primary officer positions.
115 TODA shall also have a Past President if a new President gets elected, a Historian, a Publicist of Newsletters, and a Publicist of Peer-Review, as standing secondary officer positions.
116 The roles of these officers have descriptions in the bylaws.
117 The bylaws may dictate which positions may combine so one person may fulfill multiple positions.
118
119**** Default Positions
120
121 TODA shall have a President, Membership Vice President, Public Relations Vice President, Secretary, Treasurer, Director of Marketing, and Sergeant at Arms as the seven primary officer positions.
122 TODA shall also have a Past President if a new President gets elected, a Historian, a Publicist of Newsletters, and a Publicist of Peer-Review, as standing secondary officer positions.
123 The roles of these officers have descriptions in the bylaws.
124 The bylaws may dictate which positions may combine so one person may fulfill multiple positions.
125
126*** Subsection III - Elections and Appointments
127
128**** Nominations
129
130***** UUID
131
132 [All Members will be assigned a Universal Unique IDs. → move this to BYLAWS.] Universal Unique IDs will be required to make any and all nominations.
133
134***** Procedure
135
136 A member may get nominated to an elected chair if and only if another member nominated this member and another person seconds.
137
138**** Voting Method
139
140 Primary positions will get elected by a range vote election.
141 Every active member will have a ballot with a numerical score range for each candidate and a “No Opinion” option.
142 The average score of each candidate will get taken.
143 When a ballot has “No Opinion” for a candidate, that ballot will not count in the averaging of that candidate’s score.
144 The candidate with the highest average will win.
145 No officer shall win an election, without more than 50% of the total range
146 (e.g., total range of the anchor points of the scale used in the voting election. For example, if the scale ranged from 1-10, then, to win an election, the nominee must get more than 5.0 in average ratings),
147 and no office shall win an election without receiving a score from more than 11% of the active club membership.
148
149**** Election Day
150
151 The exact election day will be decided by an established quorum of Officers.
152 The election day will be decided by days given the most approvals.
153
154***** Quorum.
155
156 Election day meetings must have quorum in order for ballots to get tallied. The Bylaws will specify the Quorum requirements.
157
158**** New and Appointed Positions
159
160*** Subsection IV - Terms of Office
161
162*** Subsection V - Powers Granted
163
164**** President
165
166**** Vice Presidents
167
168**** Secretary
169
170**** Treasurer
171
172** Section III - Organization
173
174*** Subsection I - Standing Committees
175
176 TODA shall have an executive, legislative, conduct, information, and marketing committee as standing committees.
177 These and more standing committees hold their description in the bylaws.
178
179*** Subsection II - Select Committees
180
181 TODA's officer board shall have the authority to establish select committees to address temporary needs.
182 The officer board may solidify a select committee into a standing committee in a procedure outlined by the bylaws.
183 Further descriptions of these committees hold their description in the bylaws.
184
185* Article V - Meetings
186
187** Section I - TODA General Meetings
188
189*** Subsection I - Spatial Structure
190
191 TODA meetings shall have three (3) designated areas:
192 a gaming area, a social and refreshments area, and an officer meeting area.
193 The gaming area is the area where members shall play games.
194 The social and refreshments area is the area where members are not playing games but shall socialize and grab refreshments.
195
196*** Subsection II - Temporal Structure
197
198**** Introduction and Announcements
199 TODA meeting shall have time at the beginning of each meeting dedicated to introductions.
200 TODA meetings may also have time dedicated to announcements.
201
202**** Game Time
203
204 TODA meetings shall have at least one designated gametime period where members shall play games.
205 There shall be a designated start time and end time, both of which shall be recorded by an officer for data collection.
206 Members or officers shall collect additional data related to gameplay.
207
208**** Social Time and Area
209
210 TODA meetings shall have a designated area for socializing while game time occurs.
211
212**** Presentations
213
214 TODA meetings shall have a designated presentation period.
215
216
217**** Election Days
218
219 TODA shall have one official election day.
220 Election days shall be decided by the officers during an Officer meeting prior to the previous year’s end.
221 Officers shall decided additional election days as needed.
222
223** Section II - TODA Officer Meetings
224
225*** Subsection I - Chairperson
226
227 For all Officer meetings, the default chairperson shall be the President.
228 In the event that the President cannot fulfill the duties of chairperson, another Officer will act as chairperson.
229 The TODA Bylaws describe the procedure for deciding the Officer that will act as Chairperson.
230
231*** Subsection II - Standing Orders
232
233 The TODA bylaws shall describe the standing orders for officer meetings.
234 Meetings will follow standing orders, unless a point of order is called to suspend standing orders.
235
236*** Subsection III - Agenda
237
238 Prior to each meeting, the chairperson shall put items on the agenda and then give a finalized agenda to the Secretary.
239 The Secretary shall post the finalized agenda two days prior to the meeting.
240
241*** Subsection IV - Opening and Quorum
242
243 The meeting will not begin until the Chairperson declares a quorum.
244 A quorum will require at least ⅗ of the registered Officers.
245 If a quorum cannot have declaration within 30 minutes of the meeting’s designated starting time,
246 the meeting shall get called again for a similar time and place the following week.
247 If less than ⅗ of Officers attend the reconvened meeting, then no meeting can be called to order.
248 If a Chairperson has not taken the chair 15 minutes after the designated starting time,
249 the next Officer in command that is also present at the meeting shall use the procedure for deciding who will act as chairperson,
250 as outlined in the TODA Bylaws.
251 The Chairperson will acknowledge those who formally notified they could not attend the meeting.
252
253*** Subsection V - Previous Minutes
254
255 The Chairperson tables the minutes of the previous meeting making them open as a topic of discussion.
256 At this point the Chairperson will ask the members to adopt the minutes.
257 If the Officers do not agree that the draft minutes hold accurate, corrections may be suggested.
258 The acting Secretary shall note the suggested corrections.
259 The Chairperson shall ask the Officers to vote to adopt the minutes with the suggested corrections.
260 Once the minutes have become adopted the Chairperson shall sign every page of the minutes and hand them to the acting Secretary for filing.
261 This time does not hold appropriate to indulge in debates on decisions which were made at the previous meeting.
262 Anyone who wishes to change a motion shall wait until the same subject arises in the general business of the current meeting or raise it in the part called "Any Other Business".
263
264*** Subsection VI - Business from Previous Minutes
265
266 Often the issues for Business arising from the Minutes of the Previous Meeting get listed in the agenda.
267 Any reports, pieces of information or other matters of substance that got requested at the previous meeting get debated and a vote gets taken on the appropriate action to take.
268
269*** Subsection VII - Suggestion Box
270
271 Any letters, facsimiles and the like, which have been received by the committee are discussed here.
272 The Chairperson should summarize correspondence which cover similar issues, or express similar opinions and discuss them as a single issue.
273 The Chairperson presents a piece of correspondence to the meeting by putting a motion that the meeting "receive the correspondence".
274 This is an acknowledgment by the meeting that the correspondence as been formally received and that it may now be discussed and acted upon, if necessary.
275 If correspondence sent to the meeting is considered offensive, the meeting can vote on a motion, "not to receive" it.
276 Alternatively, the meeting can decide that the correspondence should be "received and lie on the table".
277 This means it will not really be dealt with.
278 It is effectively in limbo until such time in the future that it is "taken from the table" and discussed.
279
280*** Subsection VIII - Reports
281
282 Reports and submissions that have been written for the meeting or include information relevant to the work of the meeting are tabled and discussed.
283 A motion is required to be put that a report be received.
284 This means that the report exists, as far as the meeting is concerned, and a discussion or debate may now take placed on the contents, interpretation and recommendations of the report.
285 Motions are able to be put for or against the recommendations of the report or ask the author to consider further issues or reconsider issues on the basis of particular information.
286 A member of a meeting can even put forward a motion to change the wording of a report or submission.
287
288*** Subsection IX - General Business
289
290 General business items are announced singly by the Chairperson and a discussion or debate follows each one.
291 Motions that suggest methods of resolving issues are put forward and to a vote.
292 Once the motions receive a simple majority, or a majority as defined in the standing orders, they become resolutions.
293 Sometimes amendments to a motion are put forward.
294 Only after the amendments are debated and voted upon can the revised substantive motion be brought to the vote.
295 In the case of more formal meetings, general business consists of motions that are moved and seconded by participants of the meetings.
296 In most meetings however, the need for a member to support a motion is ignored.
297
298*** Subsection X - Other Business
299
300 It is at this point in time, that the members are able to raise issues they feel are important.
301 These include any items which were not listed on the agenda.
302 No extremely important or complex issues should be raised unannounced during this part of the meeting.
303 If an urgent matter must be dealt with by the meeting,
304 the Chairperson should be informed before the meeting begins.
305 A revised agenda can then be drawn up in the time that remains before the meeting is due to begin.
306 If the Chairperson feels that any of the issues brought up for discussion are too complex or troublesome,
307 he may call for another meeting to discuss the issue or
308 alternatively, put it on the agenda for the next scheduled meeting.
309
310*** Subsection XI - Adjournment
311
312 Once all the issues have been put forward and discussed,
313 the Chairperson advises members of the date and time of the next meeting.
314 The meeting is now officially closed.
315
316* Article VI - Ratification and Amendments
317
318** Section I - Ratification
319
320 This constitution shall have authority upon unanimous approval by all charter members of TODA present during ratification.
321 To ratify the constitution, each of the charter members present during ratification shall sign a printed version of the completed constitution using wet ink.
322
323** Section II - Process for Amendments
324
325*** Subsection I - Nomination
326
327 Members shall use the suggestion box to suggest amendments.
328 Suggested amendments shall be reviewed by Officers during evaluation of the contents of the suggestion box.
329 Officers can nominate amendments at the end of each officer meeting.
330 If the nominated amendment gets support from at least 3/5 of all registered TODA Officers, the amendment will appear on the ballot during either a midterm or final Election Day meeting.
331
332*** Subsection II - Amendment Procedures for Election Days
333
334 All voting active members must vote on amendments during Election Day.
335 Election Ballots shall have the writing if it has passed the nomination process.
336 If an amendment receives more than 50% of the present electorate’s approval during that election day, the amendment shall pass.
337
338
339 \pagebreak
340* Signatures
341 \pagebreak
342
343* Amendments